System Assessment & Procurement

HTMS provides leadership and support at every phase of the process, with a special emphasis on the assessment of operational and strategic needs that result in comprehensive business and technical requirements. HTMS has supported hundreds of clients with information system assessments and procurements in a variety of settings including: payers, hospitals, practice groups, and clinics. Although we rely on a well-established methodology, we customize our approach to meet each client's specific needs.

Initiation
Determine operational and strategic objectives
Develop Project Governance Document defining scope,
resources and timeline
Develop Project Plan
Identify and contact initial vendor candidates

Discovery & RFP Development
Perform discovery of current technical and operating environment
Collect and assimilate detailed requirements
Develop baseline Request for Proposal (RFP) template
Develop RFP Scoring Methodology
Confirm vendor candidates interest
Identify final candidate list

Finalize RFP & Distribute
Finalize and distribute RFP to confirmed vendor list
Prepare tools and processes for RFP review

Vendor Finalist
Evaluate RFP responses
Compile RFP Results
Measure RFP results against Scoring Methodology
Identify vendor finalists for demonstrations, site visit,
and/or proof of concept sessions

Vendor Due Diligence
Conduct vendor interviews and site visits
Perform client referrals interviews and site visits
Select preferred solution and alternate solution

Contract Negotiations
Review and evaluate standard contracts
Develop contractual performance & acceptance criteria
Develop contracting timeline
Negotiate letter of understanding